Case study · mosques madrasasJuly 2024

Birmingham Quran Academy

Birmingham Quran Academy has run its day-to-day operations on our Maarifa madrasa and Hifz management platform for more than nine years. Nine years of real-world use — students, attendance, Hifz tracking, exams, timetables and fees — has hardened Maarifa into a mature, battle-tested system, evolved through continuous development.

MaarifaMadrasa ManagementHifz & Quran TrackingContinuous DevelopmentManaged HostingSupport & Training

client

delivered in · 9+ year partnership

Sector

Madrasa & Hifz

Product

Maarifa

Partnership

9+ years

Development

Continuous

Use

Daily operations

Covers

Students to fees

Hifz

Memorisation tracking

Hosting

Managed

Outcomes

The numbers that moved.

9+ years

Partnership

9+ years

Continuous

Development

Continuous

Maarifa

Platform

Maarifa

The full picture

Every number, in detail.

Nine years of real-world use

A long-running partnership that has shaped Maarifa around how a busy madrasa actually operates.

9+ years

In production

running daily operations

Continuous

Development

new features shipped over time

Real scenarios

Driven by

built from real academy needs

Battle-tested

Maturity

hardened by years of live use

What Maarifa runs at the academy

One platform covering the full madrasa operation — refined over nine years of real use.

Module	What it does
Students & guardians	Central student records, guardian details, admissions and enrolment
Attendance	Daily student and teacher attendance with reports and certificates
Hifz & Quran	Quran memorisation and progress tracking for Hifz students
Courses & timetables	Courses, sessions, subjects and class timetables
Examinations	Exam management, results and academic dashboards
Fees & finance	Fee generation, receipts, ledgers and payment tracking
Staff & roles	Teachers, users and role-based access control

Continuous development in practice

Because the academy uses Maarifa every day, real-world needs continually feed back into the product.

Real-world need	How Maarifa evolved
Track Hifz progress accurately	Dedicated Quran memorisation module and dashboards
Cut manual fee admin	Fee generation, receipts and ledger reporting
Keep families informed	Attendance reports and certificates
Run exams at scale	Examinations and academic dashboards
Give staff the right access	Role-based users and permissions

Features shaped by nine years of feedback from live madrasa operations.

The brief

What we set out to solve.

Running a madrasa on manual systems

Managing students, guardians, attendance, Hifz progress, exams and fees across spreadsheets and paper was slow and hard to keep consistent.

Hifz progress hard to track

Quran memorisation progress needed structured, per-student tracking that generic tools could not provide.

Fees and finance by hand

Fee generation, receipts and reconciliation were manual, time-consuming and error-prone.

Needs that keep evolving

A growing academy's requirements change over time, so a one-off system would quickly fall behind.

Our approach

How it came together.

A calm, four-step rhythm — we listen first, sketch in the open, build in tight loops, then tend the result long after launch.

Deploy Maarifa

We put the academy's whole operation — students, guardians, attendance, courses and fees — onto Maarifa, our madrasa and Hifz management platform.

Model real workflows

We shaped Maarifa around how the academy actually works, from admissions and enrolment to Hifz tracking and exams.

Develop continuously

Over 9+ years we've shipped continuous improvements driven by real-world scenarios the academy encounters day to day.

Host & support

We provide managed hosting, support and training so the platform stays reliable and the team gets the most from it.

What we shipped

8 deliverables

Maarifa madrasa & Hifz management platform in daily production use
Student, guardian, admissions and enrolment management
Daily student and teacher attendance with reports and certificates
Quran memorisation and Hifz progress tracking
Courses, sessions, subjects and timetables
Examinations, results and academic dashboards
Fee generation, receipts, ledgers and payment tracking
9+ years of continuous development, managed hosting and support

Gallery

A look at the work.

Birmingham Qur'an Academy website — Birmingham Qur'an Academy

Maarifa main dashboard — Maarifa dashboard

Maarifa student management — Student management

Maarifa student attendance — Attendance tracking

Maarifa Quran memorisation tracking — Hifz & Quran memorisation tracking

Maarifa examinations — Examinations & results

"We've run our academy on Maarifa for years. It handles our students, attendance, Hifz tracking, exams and fees in one place — and it keeps getting better, because the team keeps developing it around what we actually need."

Birmingham Quran Academy

Academy management

The story

Background

Birmingham Quran Academy teaches Quran, Hifz and Islamic studies to its local community. For more than nine years it has run its day-to-day operations on Maarifa, our madrasa and Hifz management platform.

Challenge

Running a busy madrasa on spreadsheets and paper made it hard to keep students, guardians, attendance, Hifz progress, exams and fees consistent — and a growing academy’s needs keep evolving, so a static, one-off system would quickly fall behind.

Approach

We deployed Maarifa across the academy’s whole operation and shaped it around how the academy actually works — admissions, enrolment, attendance, Hifz tracking, exams and fees. Over 9+ years we’ve shipped continuous improvements driven by the real-world scenarios the academy meets day to day, all on managed hosting with ongoing support.

Outcome

Birmingham Quran Academy runs its entire operation on Maarifa — and nine-plus years of daily, real-world use has hardened it into a mature, battle-tested madrasa and Hifz management platform that keeps evolving through continuous development.

Selected work