islamic charitiesZobia Nazley Memorial Trust
An Astro rebuild and iCHARMS grew Zobia Nazley Trust's website donations 74.2%, lifted organic sessions from 500 to 32,774 and cut Gift Aid to 10 days.
+74.2%
Website donations (year on year)
HMRC-listed moduleHMRC-listed
iCHARMS Gift Aid
HMRC-listed Gift Aid software, inside iCHARMS.
Gift Aid is money HMRC owes your charity — and historically a fortnight of spreadsheet work to recover. The Gift Aid module turns capture, verification, claim generation and submission into one connected workflow, submitted directly to HMRC Charities Online.
app.icharms · gift aid · submission
Inside the Gift Aid module
Built around real charity work.
The Gift Aid module inside iCHARMS — HMRC-listed, single-click ChR1 claim submission with declaration management and reconciliation built in.
- Capture and renew donor Gift Aid declarations
- Verify donations and resolve exceptions before submission
- Submit HMRC Charities Online claims directly from iCHARMS
- GASDS — Gift Aid Small Donations Scheme — claims
- Track submission, response and adjustments
- Allocation reports for finance and trustees
Claim workflow
Declaration to HMRC, in four steps.
As an HMRC-listed supplier, the whole claim runs inside iCHARMS — including GASDS on cash.
- 01
chapter
Capture
Gift Aid declarations captured against each donor, with eligibility flagged automatically.
- 02
chapter
Validate
Donations checked and prepared — including GASDS on small cash and contactless collections.
- 03
chapter
Submit
Claims submitted straight to HMRC as a listed Charities Online software supplier.
- 04
chapter
Reconcile
Claim status and payments tracked back against donors — audit-ready for trustees.
See it in action
Real screens, not mockups.
How Gift Aid works in iCHARMS
Walk the claim, screen by screen.
Declaration to HMRC payment — the full workflow inside the platform.
Step 1 of 4
Declarations captured at the point of giving.
Gift Aid declarations are captured against each donor — at the donation portal, over the phone or in person — and flagged automatically when eligible.
- In-checkout Gift Aid tick-box on the portal
- Phone and in-person declaration entry
- Eligibility auto-checked against HMRC rules
app.icharms · gift aid
Step 2 of 4
Resolve exceptions before you submit.
The verification screen surfaces any declarations that need attention — missing NI numbers, unconfirmed amounts — so you fix them before the claim, not after.
- Exception list with one-click resolution
- GASDS small donations separated and calculated
- Preview claim total before submission
app.icharms · gift aid · verification
Step 3 of 4
Send the claim directly to HMRC.
As an HMRC-listed Charities Online supplier, iCHARMS submits ChR1 claims directly — no third-party gateway, no paper forms.
- HMRC Charities Online listed software
- ChR1 and GASDS claims in one submission
- Submission reference saved against the claim
app.icharms · gift aid · submission
Step 4 of 4
Every claim on the record.
The master submission log shows every claim ever made — status, HMRC response and the amount recovered — for trustees and auditors.
- Full submission history with HMRC response
- Payment tracking against each claim
- Audit-ready export for trustees and regulators
app.icharms · gift aid · history
Gift Aid screens
Every step, real screenshots.
All four stages of the Gift Aid workflow — straight from the live iCHARMS application.
Gift Aid allocation — select eligible donations
Verification — resolve exceptions before submit
Submission screen — send directly to HMRC
HMRC master log — every claim on record
Selected work
All case studiesWhere this module changed the workflow.
islamic charitiesRead story →
humanitarian relief
LIA Relief Trust
After a website hack, LIA Relief Trust migrated WordPress to a secure CMS with zero data loss and moved donors, call centre and programmes onto iCHARMS.
hardened
WordPress installation
More of iCHARMS
Product overview →Explore the rest of the platform.
FAQ
On this module.
Does the donation portal capture Gift Aid at checkout?
Yes. A Gift Aid declaration is built into the checkout flow itself, captured against the donation and synced to iCHARMS — so the claim is ready to submit to HMRC with no extra admin. Islamic donation types such as Zakat, Sadaqah and Qurbani are handled as their own funds, with Gift Aid applied only where it is eligible.
What does it mean that iCHARMS is HMRC-listed?
HMRC publishes an official list of software products approved to submit Gift Aid claims via Charities Online. iCHARMS appears on that list, which means HMRC has tested and recognised our submission format. For trustees this is a useful third-party signal of compliance and reduces risk during audits and inspections.
How does iCHARMS compare to other charity CRMs like Donorfy, Beacon or Salesforce NPSP?
iCHARMS is purpose-built for UK charities that need donor management, online donations and Gift Aid in one place, with single-click HMRC submission included. Compared with general-purpose platforms like Salesforce NPSP, the learning curve is shorter and the UK-specific workflows are pre-built. Compared with other UK CRMs, iCHARMS bundles donation portal and Gift Aid more tightly. The right choice depends on your data volume, integrations and team size.
Does iCHARMS integrate with accounting software like Xero?
Yes. iCHARMS has a built-in, one-click integration with Xero. Donations, Gift Aid and fund balances sync straight from iCHARMS into Xero, giving your finance team a complete, reconciled set of charity accounts without double entry or exporting spreadsheets. It means your fundraising system and your accounts stay in step all year round — not just at month-end.
Can a mosque claim Gift Aid and GASDS through iCHARMS?
Yes. iCHARMS is HMRC-listed for Charities Online submission, so a masjid can claim Gift Aid on declared donations and GASDS (the Gift Aid Small Donations Scheme) on small cash and contactless collections under the threshold, with community-building eligibility tracked per site. Declarations are stored against the donor record, and claims are generated and submitted directly to HMRC.
What can mosque management software do for a UK masjid?
iCHARMS gives a working masjid a single platform for the things that usually live in spreadsheets and cash tins: a household and member registry, Jumuah and weekly collections across cash, card and standing order, building-fund pledges, Madrasah and programme income, and Gift Aid claims to HMRC. Trustees get one reconciled ledger and trustee-ready reports, and donations can sync to Xero for full accounts.
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